If you want to apply for CARES Act Small Business Funding, the following information will help you prepare your application.
Small Business Funding through the CARES Act provides assistance on several levels including the Paycheck Protection Program and the Small Business Debt Relief Program. Here are some of the major details regarding the Paycheck Protection Program (PPP) and Small Business Debt Relief Program. Please note that it may take several days for a small business owner to gather the required information to support claims.
Paycheck Protection Program:
- During the Covered Period, the maximum loan amount permitted for an eligible Covered Entity is the lesser of $10,000,000 and an amount calculated based on a payroll formula that essentially equals 2.5x the average total monthly payroll cost incurred in the one-year period before the loan is made.
- If all employees are kept on payroll for eight weeks, SBA will forgive the portion of the loans used for payroll, rent, mortgage interest, or utilities. Up to 100 percent of the loan is forgivable.
- Eligible Businesses – including eligible non-profits, Veterans organizations, Tribal concerns, sole proprietorships, self-employed individuals, and independent contractors described in the Small Business Act – with 500 or fewer employees may apply.
- Provides 100% government guarantee of 7(a) loans until December 31, 2020; 75% guarantee for loans more than $150,000 and 85% for loans equal to or less than $150,000 after December 31, 2020.
- The interest rates for loans borrowed by a Covered Entity under the program may not exceed four percent (4%).
- Any Paycheck Protection Loan that has a remaining principal balance after any applicable loan forgiveness (as covered in detail below) must have a maturity date no later than 10 years from the date on which the borrower applied for loan forgiveness.
- The SBA will direct lenders to defer all payments (principal, interest and fees) otherwise due under a Paycheck Protection Loan for a minimum of 6 months and a maximum of 12 months.
- A borrower will not be required to pledge any collateral or provide personal guarantees to secure or support a Paycheck Protection Loan.
- During the 8-week period beginning on the date a Paycheck Protection Loan is funded (the Forgiveness Period); a borrower will be eligible for forgiveness and cancellation of indebtedness for up to the full principal amount of such loan. The amount eligible for forgiveness (the Total Eligible Forgiveness Amount) is equal to the total costs incurred and payments made during the Forgiveness Period for (1) payroll, (2) mortgage interest, (3) rent and (4) utilities.
- The loan forgiveness amount available to a borrower is subject to reduction if the borrower terminates employees or reduces employee salary and wages during the Forgiveness Period. There is, however, relief from the forgiveness reduction if the borrower rehires employees or makes up for wage reductions by June 30, 2020.
- You cannot use your Paycheck Protection Program loan for the same purpose as your other SBA loan(s). For example, if you use your PPP to cover payroll for the 8-week covered period, you cannot use a different SBA loan product for payroll for those same costs in that period, although you could use it for payroll not during that period or for different workers.
Small Business Debt Relief Program:
This program will provide immediate relief to small businesses with non-disaster SBA loans, in particular 7(a), 504, and microloans.
- Under it, SBA will cover all loan payments on these SBA loans, including principal, interest, and fees, for six months.
- This relief will also be available to new borrowers who take out loans within six months of the President signing the bill into law.
- Relief under this program will not apply to a Payroll Protection Program.
- The business or non-for-profit will need to have been in business as of February 15th, 2020, paid employee salaries and payroll taxes, or filled 1099-misc(s) for contractors prior to March 1, 2020.
- Borrowers can borrower 2.5 times their monthly payroll expenses, up to $10 million.
- Applicable uses for the loan proceeds include:
- qualified payroll costs;
- interest on mortgage and other debt obligations incurred before Feb 15th, 2020.
- Loan forgiveness is available for funds used to pay 8 weeks of payroll and other qualified expenses.
2019 Business Tax Returns or Year End Financial Statements (Balance Sheet and Profit and Loss) as of 12/31/2019
- Year To Date (YTD) Financial Statements (Balance Sheet and Profit and Loss) Through February 15, 2020
- 2019 Payroll Cost and YTD Payroll Cost Through February 15, 2020.
- Number of employees as of 12/31/2019
- Number of employees as of 02/15/2020
- What industry does your business fall under? What products/services do you offer?
- Payroll Expense Verification Documents:
- Payroll summary report from ADP, UltiPro, or other third party payroll administrator records evidencing pay roll records for year ending in 2019 with corresponding bank statements.
- If the business uses internal platforms such as QuickBooks, then we will need bank statements and/or canceled payroll checks identifying the payroll.
- List of all employees (don’t need names right now) with compensation over $100k ($100k per employee is the limit) and a worksheet showing that the borrower has reduced each employee down to $100k for purposes of this formula.
- Copy of IRS form 940 employers annual federal unemployment tax return (FUTA)
- Copy of IRS form 941 tax statements, if applicable and available.
- Copy of Records of payments made for vacation, parental, family, medical or sick leave (need cancelled checks or bank statements or other sufficient evidence thereof).
- Copy of Records of payments made for the provisions of group health care benefits, including insurance premiums (need cancelled checks or bank statements or other sufficient evidence thereof).
- Copy of Records of payments made for state or local taxes assessed on the compensation of employees (payroll taxes) (need cancelled checks or bank statements or other sufficient evidence thereof) (as noted above quarterly 941 statements will suffice if available).
Hopefully this information will give you a jump start on getting all the required documentation together. The application process begins with a visit to your bank, which needs to be an SBA approved lender.
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